Auto-commit local changes before build (2026-01-15 11:52:52)

.last-branch

@@ -1 +1 @@
-v20260113-08-vspc-object-linking-normalize
+v20260115-05-autotask-queues-picklist-fix

containers/backupchecks/src/backend/app/integrations/autotask/client.py

@@ -0,0 +1,227 @@
+import json
+from dataclasses import dataclass
+from typing import Any, Dict, List, Optional
+
+import requests
+
+
+@dataclass
+class AutotaskZoneInfo:
+    zone_name: str
+    api_url: str
+    web_url: Optional[str] = None
+    ci: Optional[int] = None
+
+
+class AutotaskError(RuntimeError):
+    pass
+
+
+class AutotaskClient:
+    def __init__(
+        self,
+        username: str,
+        password: str,
+        api_integration_code: str,
+        environment: str = "production",
+        timeout_seconds: int = 30,
+    ) -> None:
+        self.username = username
+        self.password = password
+        self.api_integration_code = api_integration_code
+        self.environment = (environment or "production").strip().lower()
+        self.timeout_seconds = timeout_seconds
+
+        self._zone_info: Optional[AutotaskZoneInfo] = None
+
+    def _zoneinfo_base(self) -> str:
+        # Production zone lookup endpoint: webservices.autotask.net
+        # Sandbox is typically pre-release: webservices2.autotask.net
+        if self.environment == "sandbox":
+            return "https://webservices2.autotask.net/atservicesrest"
+        return "https://webservices.autotask.net/atservicesrest"
+
+    def get_zone_info(self) -> AutotaskZoneInfo:
+        if self._zone_info is not None:
+            return self._zone_info
+
+        url = f"{self._zoneinfo_base().rstrip('/')}/v1.0/zoneInformation"
+        params = {"user": self.username}
+        try:
+            resp = requests.get(url, params=params, timeout=self.timeout_seconds)
+        except Exception as exc:
+            raise AutotaskError(f"ZoneInformation request failed: {exc}") from exc
+
+        if resp.status_code >= 400:
+            raise AutotaskError(f"ZoneInformation request failed (HTTP {resp.status_code}).")
+
+        try:
+            data = resp.json()
+        except Exception as exc:
+            raise AutotaskError("ZoneInformation response is not valid JSON.") from exc
+
+        zone = AutotaskZoneInfo(
+            zone_name=str(data.get("zoneName") or ""),
+            api_url=str(data.get("url") or "").rstrip("/"),
+            web_url=(str(data.get("webUrl") or "").rstrip("/") or None),
+            ci=(int(data["ci"]) if str(data.get("ci") or "").isdigit() else None),
+        )
+
+        if not zone.api_url:
+            raise AutotaskError("ZoneInformation did not return an API URL.")
+
+        self._zone_info = zone
+        return zone
+
+    def _headers(self) -> Dict[str, str]:
+        # Autotask REST API requires the APIIntegrationcode header for API-only users.
+        return {
+            "APIIntegrationcode": self.api_integration_code,
+            "Content-Type": "application/json",
+            "Accept": "application/json",
+        }
+
+    def _request(self, method: str, path: str, params: Optional[Dict[str, Any]] = None) -> Any:
+        zone = self.get_zone_info()
+        base = zone.api_url.rstrip("/")
+        url = f"{base}/v1.0/{path.lstrip('/')}"
+        try:
+            resp = requests.request(
+                method=method.upper(),
+                url=url,
+                headers=self._headers(),
+                params=params or None,
+                auth=(self.username, self.password),
+                timeout=self.timeout_seconds,
+            )
+        except Exception as exc:
+            raise AutotaskError(f"Request failed: {exc}") from exc
+
+        if resp.status_code == 401:
+            raise AutotaskError("Authentication failed (HTTP 401). Check username/password and APIIntegrationcode.")
+        if resp.status_code == 403:
+            raise AutotaskError("Access forbidden (HTTP 403). API user permissions may be insufficient.")
+        if resp.status_code == 404:
+            raise AutotaskError(f"Resource not found (HTTP 404) for path: {path}")
+        if resp.status_code >= 400:
+            raise AutotaskError(f"Autotask API error (HTTP {resp.status_code}).")
+
+        try:
+            return resp.json()
+        except Exception as exc:
+            raise AutotaskError("Autotask API response is not valid JSON.") from exc
+
+    def _as_items_list(self, payload: Any) -> List[Dict[str, Any]]:
+        """Normalize common Autotask REST payload shapes to a list of dicts."""
+        if payload is None:
+            return []
+
+        if isinstance(payload, list):
+            return [x for x in payload if isinstance(x, dict)]
+
+        if isinstance(payload, dict):
+            items = payload.get("items")
+            if isinstance(items, list):
+                return [x for x in items if isinstance(x, dict)]
+
+            # Some endpoints may return a single object.
+            if "id" in payload:
+                return [payload]
+
+        return []
+
+    def _get_collection(self, resource_name: str) -> List[Dict[str, Any]]:
+        """Fetch a reference collection via GET /<resource>.
+
+        Note: Not all Autotask entities support /query. Reference data like Queues and
+        TicketSources is typically retrieved via a simple collection GET.
+        """
+        data = self._request("GET", resource_name)
+        return self._as_items_list(data)
+
+    def _get_entity_fields(self, entity_name: str) -> List[Dict[str, Any]]:
+        data = self._request("GET", f"{entity_name}/entityInformation/fields")
+        return self._as_items_list(data)
+
+    def _call_picklist_values(self, picklist_values_path: str) -> List[Dict[str, Any]]:
+        # picklistValues path can be returned as a full URL or as a relative path.
+        path = (picklist_values_path or "").strip()
+        if not path:
+            return []
+
+        # If a full URL is returned, strip everything up to /v1.0/
+        if "/v1.0/" in path:
+            path = path.split("/v1.0/", 1)[1]
+        # If it includes the base API URL without /v1.0, strip to resource path.
+        if "/atservicesrest/" in path and "/v1.0/" not in picklist_values_path:
+            # Fallback: attempt to strip after atservicesrest/
+            path = path.split("/atservicesrest/", 1)[1]
+            if path.startswith("v1.0/"):
+                path = path.split("v1.0/", 1)[1]
+
+        data = self._request("GET", path)
+        return self._as_items_list(data)
+
+    def get_queues(self) -> List[Dict[str, Any]]:
+        """Return Ticket Queue picklist values.
+
+        Autotask does not expose a universal top-level Queues entity in all tenants.
+        The reliable source is the Tickets.queueID picklist metadata.
+        """
+        return self._get_ticket_picklist_values(field_names=["queueid", "queue"])
+
+    def get_ticket_sources(self) -> List[Dict[str, Any]]:
+        """Return Ticket Source picklist values.
+
+        Similar to queues, Ticket Source values are best retrieved via the
+        Tickets.source picklist metadata to avoid relying on optional entities.
+        """
+        return self._get_ticket_picklist_values(field_names=["source", "sourceid"])
+
+    def _get_ticket_picklist_values(self, field_names: List[str]) -> List[Dict[str, Any]]:
+        fields = self._get_entity_fields("Tickets")
+        wanted = {n.strip().lower() for n in (field_names or []) if str(n).strip()}
+
+        field: Optional[Dict[str, Any]] = None
+        for f in fields:
+            name = str(f.get("name") or "").strip().lower()
+            if name in wanted:
+                field = f
+                break
+
+        if not field:
+            raise AutotaskError(f"Unable to locate Tickets field metadata for picklist retrieval: {sorted(wanted)}")
+
+        if not bool(field.get("isPickList")):
+            raise AutotaskError(f"Tickets.{field.get('name')} is not marked as a picklist in Autotask metadata.")
+
+        picklist_path = field.get("picklistValues")
+        if not isinstance(picklist_path, str) or not picklist_path.strip():
+            raise AutotaskError(f"Tickets.{field.get('name')} metadata did not include a picklistValues endpoint.")
+
+        return self._call_picklist_values(picklist_path)
+
+    def get_ticket_priorities(self) -> List[Dict[str, Any]]:
+        """Return Ticket Priority picklist values.
+
+        We intentionally retrieve this from entity metadata to prevent hardcoded priority IDs.
+        """
+        fields = self._get_entity_fields("Tickets")
+        priority_field: Optional[Dict[str, Any]] = None
+        for f in fields:
+            name = str(f.get("name") or "").strip().lower()
+            if name == "priority":
+                priority_field = f
+                break
+
+        if not priority_field:
+            raise AutotaskError("Unable to locate Tickets.priority field metadata for picklist retrieval.")
+
+        if not bool(priority_field.get("isPickList")):
+            raise AutotaskError("Tickets.priority is not marked as a picklist in Autotask metadata.")
+
+        picklist_path = priority_field.get("picklistValues")
+        if not isinstance(picklist_path, str) or not picklist_path.strip():
+            raise AutotaskError("Tickets.priority metadata did not include a picklistValues endpoint.")
+
+        return self._call_picklist_values(picklist_path)

containers/backupchecks/src/backend/app/main/routes_settings.py

@@ -1,5 +1,7 @@
 from .routes_shared import *  # noqa: F401,F403
 from .routes_shared import _get_database_size_bytes, _get_or_create_settings, _format_bytes, _get_free_disk_bytes, _log_admin_event
+import json
+from datetime import datetime
 
 @main_bp.route("/settings/jobs/delete-all", methods=["POST"])
 @login_required
@@ -430,6 +432,61 @@ def settings():
         if "ui_timezone" in request.form:
             settings.ui_timezone = (request.form.get("ui_timezone") or "").strip() or "Europe/Amsterdam"
 
+        # Autotask integration
+        if "autotask_enabled" in request.form:
+            settings.autotask_enabled = bool(request.form.get("autotask_enabled"))
+
+        if "autotask_environment" in request.form:
+            env_val = (request.form.get("autotask_environment") or "").strip().lower()
+            if env_val in ("sandbox", "production"):
+                settings.autotask_environment = env_val
+            else:
+                settings.autotask_environment = None
+
+        if "autotask_api_username" in request.form:
+            settings.autotask_api_username = (request.form.get("autotask_api_username") or "").strip() or None
+
+        if "autotask_api_password" in request.form:
+            pw = (request.form.get("autotask_api_password") or "").strip()
+            if pw:
+                settings.autotask_api_password = pw
+
+        if "autotask_tracking_identifier" in request.form:
+            settings.autotask_tracking_identifier = (request.form.get("autotask_tracking_identifier") or "").strip() or None
+
+        if "autotask_base_url" in request.form:
+            settings.autotask_base_url = (request.form.get("autotask_base_url") or "").strip() or None
+
+        if "autotask_default_queue_id" in request.form:
+            try:
+                settings.autotask_default_queue_id = int(request.form.get("autotask_default_queue_id") or 0) or None
+            except (ValueError, TypeError):
+                pass
+
+        if "autotask_default_ticket_source_id" in request.form:
+            try:
+                settings.autotask_default_ticket_source_id = int(request.form.get("autotask_default_ticket_source_id") or 0) or None
+            except (ValueError, TypeError):
+                pass
+
+        if "autotask_default_ticket_status" in request.form:
+            try:
+                settings.autotask_default_ticket_status = int(request.form.get("autotask_default_ticket_status") or 0) or None
+            except (ValueError, TypeError):
+                pass
+
+        if "autotask_priority_warning" in request.form:
+            try:
+                settings.autotask_priority_warning = int(request.form.get("autotask_priority_warning") or 0) or None
+            except (ValueError, TypeError):
+                pass
+
+        if "autotask_priority_error" in request.form:
+            try:
+                settings.autotask_priority_error = int(request.form.get("autotask_priority_error") or 0) or None
+            except (ValueError, TypeError):
+                pass
+
         # Daily Jobs
         if "daily_jobs_start_date" in request.form:
             daily_jobs_start_date_str = (request.form.get("daily_jobs_start_date") or "").strip()
@@ -537,6 +594,7 @@ def settings():
         free_disk_warning = free_disk_bytes < two_gb
 
     has_client_secret = bool(settings.graph_client_secret)
+    has_autotask_password = bool(getattr(settings, "autotask_api_password", None))
 
     # Common UI timezones (IANA names)
     tz_options = [
@@ -595,6 +653,30 @@ def settings():
     except Exception:
         admin_users_count = 0
 
+    # Autotask cached reference data for dropdowns
+    autotask_queues = []
+    autotask_ticket_sources = []
+    autotask_priorities = []
+    autotask_last_sync_at = getattr(settings, "autotask_reference_last_sync_at", None)
+
+    try:
+        if getattr(settings, "autotask_cached_queues_json", None):
+            autotask_queues = json.loads(settings.autotask_cached_queues_json) or []
+    except Exception:
+        autotask_queues = []
+
+    try:
+        if getattr(settings, "autotask_cached_ticket_sources_json", None):
+            autotask_ticket_sources = json.loads(settings.autotask_cached_ticket_sources_json) or []
+    except Exception:
+        autotask_ticket_sources = []
+
+    try:
+        if getattr(settings, "autotask_cached_priorities_json", None):
+            autotask_priorities = json.loads(settings.autotask_cached_priorities_json) or []
+    except Exception:
+        autotask_priorities = []
+
     return render_template(
         "main/settings.html",
         settings=settings,
@@ -602,10 +684,15 @@ def settings():
         free_disk_human=free_disk_human,
         free_disk_warning=free_disk_warning,
         has_client_secret=has_client_secret,
+        has_autotask_password=has_autotask_password,
         tz_options=tz_options,
         users=users,
         admin_users_count=admin_users_count,
         section=section,
+        autotask_queues=autotask_queues,
+        autotask_ticket_sources=autotask_ticket_sources,
+        autotask_priorities=autotask_priorities,
+        autotask_last_sync_at=autotask_last_sync_at,
         news_admin_items=news_admin_items,
         news_admin_stats=news_admin_stats,
     )
@@ -1172,3 +1259,138 @@ def settings_folders():
         except Exception:
             pass
         return jsonify({"status": "error", "message": str(exc) or "Failed to load folders."}), 500
+
+
+@main_bp.route("/settings/autotask/test-connection", methods=["POST"])
+@login_required
+@roles_required("admin")
+def settings_autotask_test_connection():
+    settings = _get_or_create_settings()
+
+    if not settings.autotask_api_username or not settings.autotask_api_password or not settings.autotask_tracking_identifier:
+        flash("Autotask settings incomplete. Provide username, password and tracking identifier first.", "warning")
+        return redirect(url_for("main.settings", section="integrations"))
+
+    try:
+        from ..integrations.autotask.client import AutotaskClient
+        client = AutotaskClient(
+            username=settings.autotask_api_username,
+            password=settings.autotask_api_password,
+            api_integration_code=settings.autotask_tracking_identifier,
+            environment=(settings.autotask_environment or "production"),
+        )
+        zone = client.get_zone_info()
+        # Lightweight authenticated calls to validate credentials and basic API access
+        _ = client.get_queues()
+        _ = client.get_ticket_sources()
+        flash(f"Autotask connection OK. Zone: {zone.zone_name or 'unknown'}.", "success")
+        _log_admin_event(
+            "autotask_test_connection",
+            "Autotask test connection succeeded.",
+            details=json.dumps({"zone": zone.zone_name, "api_url": zone.api_url}),
+        )
+    except Exception as exc:
+        flash(f"Autotask connection failed: {exc}", "danger")
+        _log_admin_event(
+            "autotask_test_connection_failed",
+            "Autotask test connection failed.",
+            details=json.dumps({"error": str(exc)}),
+        )
+
+    return redirect(url_for("main.settings", section="integrations"))
+
+
+@main_bp.route("/settings/autotask/refresh-reference-data", methods=["POST"])
+@login_required
+@roles_required("admin")
+def settings_autotask_refresh_reference_data():
+    settings = _get_or_create_settings()
+
+    if not settings.autotask_api_username or not settings.autotask_api_password or not settings.autotask_tracking_identifier:
+        flash("Autotask settings incomplete. Provide username, password and tracking identifier first.", "warning")
+        return redirect(url_for("main.settings", section="integrations"))
+
+    try:
+        from ..integrations.autotask.client import AutotaskClient
+        client = AutotaskClient(
+            username=settings.autotask_api_username,
+            password=settings.autotask_api_password,
+            api_integration_code=settings.autotask_tracking_identifier,
+            environment=(settings.autotask_environment or "production"),
+        )
+
+        queues = client.get_queues()
+        sources = client.get_ticket_sources()
+        priorities = client.get_ticket_priorities()
+
+        # Store a minimal subset for dropdowns (id + name/label)
+        # Note: Some "reference" values are exposed as picklists (value/label)
+        # instead of entity collections (id/name). We normalize both shapes.
+        def _norm(items):
+            out = []
+            for it in items or []:
+                if not isinstance(it, dict):
+                    continue
+                _id = it.get("id")
+                if _id is None:
+                    _id = it.get("value")
+
+                name = (
+                    it.get("name")
+                    or it.get("label")
+                    or it.get("queueName")
+                    or it.get("sourceName")
+                    or it.get("description")
+                    or ""
+                )
+                try:
+                    _id_int = int(_id)
+                except Exception:
+                    continue
+                out.append({"id": _id_int, "name": str(name)})
+            # Sort by name for stable dropdowns
+            out.sort(key=lambda x: (x.get("name") or "").lower())
+            return out
+
+        settings.autotask_cached_queues_json = json.dumps(_norm(queues))
+        settings.autotask_cached_ticket_sources_json = json.dumps(_norm(sources))
+
+        # Priorities are returned as picklist values (value/label)
+        pr_out = []
+        for it in priorities or []:
+            if not isinstance(it, dict):
+                continue
+            if it.get("isActive") is False:
+                continue
+            val = it.get("value")
+            label = it.get("label") or it.get("name") or ""
+            try:
+                val_int = int(val)
+            except Exception:
+                continue
+            pr_out.append({"id": val_int, "name": str(label)})
+        pr_out.sort(key=lambda x: (x.get("name") or "").lower())
+
+        settings.autotask_cached_priorities_json = json.dumps(pr_out)
+        settings.autotask_reference_last_sync_at = datetime.utcnow()
+
+        db.session.commit()
+
+        flash(
+            f"Autotask reference data refreshed. Queues: {len(queues)}. Ticket Sources: {len(sources)}. Priorities: {len(pr_out)}.",
+            "success",
+        )
+        _log_admin_event(
+            "autotask_refresh_reference_data",
+            "Autotask reference data refreshed.",
+            details=json.dumps({"queues": len(queues or []), "ticket_sources": len(sources or []), "priorities": len(pr_out)}),
+        )
+    except Exception as exc:
+        flash(f"Failed to refresh Autotask reference data: {exc}", "danger")
+        _log_admin_event(
+            "autotask_refresh_reference_data_failed",
+            "Autotask reference data refresh failed.",
+            details=json.dumps({"error": str(exc)}),
+        )
+
+    return redirect(url_for("main.settings", section="integrations"))

containers/backupchecks/src/backend/app/migrations.py

@@ -22,6 +22,27 @@ def _is_column_nullable(table_name: str, column_name: str) -> bool:
     return False
 
 
+def _column_exists_on_conn(conn, table_name: str, column_name: str) -> bool:
+    """Return True if the given column exists using the provided connection.
+
+    This helper is useful inside engine.begin() blocks so we can check
+    column existence without creating a new inspector/connection.
+    """
+    result = conn.execute(
+        text(
+            """
+            SELECT 1
+            FROM information_schema.columns
+            WHERE table_name = :table
+              AND column_name = :column
+            LIMIT 1
+            """
+        ),
+        {"table": table_name, "column": column_name},
+    )
+    return result.first() is not None
+
+
 def migrate_add_username_to_users() -> None:
     """Ensure users.username column exists and is NOT NULL and UNIQUE.
 
@@ -127,6 +148,48 @@ def migrate_system_settings_ui_timezone() -> None:
     except Exception as exc:
         print(f"[migrations] Failed to migrate system_settings.ui_timezone: {exc}")
 
+def migrate_system_settings_autotask_integration() -> None:
+    """Add Autotask integration columns to system_settings if missing."""
+
+    table = "system_settings"
+
+    columns = [
+        ("autotask_enabled", "BOOLEAN NOT NULL DEFAULT FALSE"),
+        ("autotask_environment", "VARCHAR(32) NULL"),
+        ("autotask_api_username", "VARCHAR(255) NULL"),
+        ("autotask_api_password", "VARCHAR(255) NULL"),
+        ("autotask_tracking_identifier", "VARCHAR(255) NULL"),
+        ("autotask_base_url", "VARCHAR(512) NULL"),
+        ("autotask_default_queue_id", "INTEGER NULL"),
+        ("autotask_default_ticket_source_id", "INTEGER NULL"),
+        ("autotask_default_ticket_status", "INTEGER NULL"),
+        ("autotask_priority_warning", "INTEGER NULL"),
+        ("autotask_priority_error", "INTEGER NULL"),
+        ("autotask_cached_queues_json", "TEXT NULL"),
+        ("autotask_cached_ticket_sources_json", "TEXT NULL"),
+        ("autotask_cached_priorities_json", "TEXT NULL"),
+        ("autotask_reference_last_sync_at", "TIMESTAMP NULL"),
+    ]
+
+    try:
+        engine = db.get_engine()
+    except Exception as exc:
+        print(f"[migrations] Could not get engine for system_settings autotask migration: {exc}")
+        return
+
+    try:
+        with engine.begin() as conn:
+            for column, ddl in columns:
+                if _column_exists_on_conn(conn, table, column):
+                    continue
+                conn.execute(text(f'ALTER TABLE "{table}" ADD COLUMN {column} {ddl}'))
+        print("[migrations] migrate_system_settings_autotask_integration completed.")
+    except Exception as exc:
+        print(f"[migrations] Failed to migrate system_settings autotask integration columns: {exc}")
+
+
+
+
 
 
 def migrate_mail_messages_columns() -> None:
@@ -779,6 +842,7 @@ def run_migrations() -> None:
     migrate_system_settings_auto_import_cutoff_date()
     migrate_system_settings_daily_jobs_start_date()
     migrate_system_settings_ui_timezone()
+    migrate_system_settings_autotask_integration()
     migrate_mail_messages_columns()
     migrate_mail_messages_parse_columns()
     migrate_mail_messages_approval_columns()

containers/backupchecks/src/backend/app/models.py

@@ -107,6 +107,27 @@ class SystemSettings(db.Model):
     # UI display timezone (IANA name). Used for rendering times in the web interface.
     ui_timezone = db.Column(db.String(64), nullable=False, default="Europe/Amsterdam")
 
+
+    # Autotask integration settings
+    autotask_enabled = db.Column(db.Boolean, nullable=False, default=False)
+    autotask_environment = db.Column(db.String(32), nullable=True)  # sandbox | production
+    autotask_api_username = db.Column(db.String(255), nullable=True)
+    autotask_api_password = db.Column(db.String(255), nullable=True)
+    autotask_tracking_identifier = db.Column(db.String(255), nullable=True)
+    autotask_base_url = db.Column(db.String(512), nullable=True)  # Backupchecks base URL for deep links
+
+    # Autotask defaults (IDs are leading)
+    autotask_default_queue_id = db.Column(db.Integer, nullable=True)
+    autotask_default_ticket_source_id = db.Column(db.Integer, nullable=True)
+    autotask_default_ticket_status = db.Column(db.Integer, nullable=True)
+    autotask_priority_warning = db.Column(db.Integer, nullable=True)
+    autotask_priority_error = db.Column(db.Integer, nullable=True)
+
+    # Cached reference data (for dropdowns)
+    autotask_cached_queues_json = db.Column(db.Text, nullable=True)
+    autotask_cached_ticket_sources_json = db.Column(db.Text, nullable=True)
+    autotask_cached_priorities_json = db.Column(db.Text, nullable=True)
+    autotask_reference_last_sync_at = db.Column(db.DateTime, nullable=True)
     created_at = db.Column(db.DateTime, default=datetime.utcnow, nullable=False)
     updated_at = db.Column(
         db.DateTime, default=datetime.utcnow, onupdate=datetime.utcnow, nullable=False

containers/backupchecks/src/templates/main/settings.html

@@ -20,6 +20,9 @@
   <li class="nav-item">
     <a class="nav-link {% if section == 'imports' %}active{% endif %}" href="{{ url_for('main.settings', section='imports') }}">Imports</a>
   </li>
+  <li class="nav-item">
+    <a class="nav-link {% if section == 'integrations' %}active{% endif %}" href="{{ url_for('main.settings', section='integrations') }}">Integrations</a>
+  </li>
   <li class="nav-item">
     <a class="nav-link {% if section == 'maintenance' %}active{% endif %}" href="{{ url_for('main.settings', section='maintenance') }}">Maintenance</a>
   </li>
@@ -316,6 +319,151 @@
 {% endif %}
 
 
+{% if section == 'integrations' %}
+<form method="post" class="mb-4">
+  <div class="card mb-3">
+    <div class="card-header">Autotask</div>
+    <div class="card-body">
+      <div class="form-check form-switch mb-3">
+        <input class="form-check-input" type="checkbox" id="autotask_enabled" name="autotask_enabled" {% if settings.autotask_enabled %}checked{% endif %} />
+        <label class="form-check-label" for="autotask_enabled">Enable Autotask integration</label>
+      </div>
+
+      <div class="row g-3">
+        <div class="col-md-4">
+          <label for="autotask_environment" class="form-label">Environment</label>
+          <select class="form-select" id="autotask_environment" name="autotask_environment">
+            <option value="" {% if not settings.autotask_environment %}selected{% endif %}>Select...</option>
+            <option value="sandbox" {% if settings.autotask_environment == 'sandbox' %}selected{% endif %}>Sandbox</option>
+            <option value="production" {% if settings.autotask_environment == 'production' %}selected{% endif %}>Production</option>
+          </select>
+          <div class="form-text">Use Sandbox for testing first.</div>
+        </div>
+
+        <div class="col-md-4">
+          <label for="autotask_api_username" class="form-label">API Username</label>
+          <input type="text" class="form-control" id="autotask_api_username" name="autotask_api_username" value="{{ settings.autotask_api_username or '' }}" />
+        </div>
+
+        <div class="col-md-4">
+          <label for="autotask_api_password" class="form-label">API Password</label>
+          <input
+            type="password"
+            class="form-control"
+            id="autotask_api_password"
+            name="autotask_api_password"
+            placeholder="{% if has_autotask_password %}******** (stored){% else %}enter password{% endif %}"
+          />
+          <div class="form-text">Leave empty to keep the existing password.</div>
+        </div>
+
+        <div class="col-md-6">
+          <label for="autotask_tracking_identifier" class="form-label">Tracking Identifier (Integration Code)</label>
+          <input type="text" class="form-control" id="autotask_tracking_identifier" name="autotask_tracking_identifier" value="{{ settings.autotask_tracking_identifier or '' }}" />
+        </div>
+
+        <div class="col-md-6">
+          <label for="autotask_base_url" class="form-label">Backupchecks Base URL</label>
+          <input type="text" class="form-control" id="autotask_base_url" name="autotask_base_url" value="{{ settings.autotask_base_url or '' }}" placeholder="https://backupchecks.example.com" />
+          <div class="form-text">Required later for creating stable links to Job Details pages.</div>
+        </div>
+      </div>
+    </div>
+  </div>
+
+  <div class="card mb-3">
+    <div class="card-header">Ticket defaults</div>
+    <div class="card-body">
+      <div class="row g-3">
+        <div class="col-md-6">
+          <label for="autotask_default_queue_id" class="form-label">Default Queue</label>
+          <select class="form-select" id="autotask_default_queue_id" name="autotask_default_queue_id">
+            <option value="" {% if not settings.autotask_default_queue_id %}selected{% endif %}>Select...</option>
+            {% for q in autotask_queues %}
+              <option value="{{ q.id }}" {% if settings.autotask_default_queue_id == q.id %}selected{% endif %}>{{ q.name }}</option>
+            {% endfor %}
+          </select>
+          <div class="form-text">Requires refreshed reference data.</div>
+        </div>
+
+        <div class="col-md-6">
+          <label for="autotask_default_ticket_source_id" class="form-label">Ticket Source</label>
+          <select class="form-select" id="autotask_default_ticket_source_id" name="autotask_default_ticket_source_id">
+            <option value="" {% if not settings.autotask_default_ticket_source_id %}selected{% endif %}>Select...</option>
+            {% for s in autotask_ticket_sources %}
+              <option value="{{ s.id }}" {% if settings.autotask_default_ticket_source_id == s.id %}selected{% endif %}>{{ s.name }}</option>
+            {% endfor %}
+          </select>
+          <div class="form-text">Requires refreshed reference data.</div>
+        </div>
+
+        <div class="col-md-6">
+          <label for="autotask_priority_warning" class="form-label">Priority for Warning</label>
+          <select class="form-select" id="autotask_priority_warning" name="autotask_priority_warning">
+            <option value="" {% if not settings.autotask_priority_warning %}selected{% endif %}>Select...</option>
+            {% for p in autotask_priorities %}
+              <option value="{{ p.id }}" {% if settings.autotask_priority_warning == p.id %}selected{% endif %}>{{ p.name }}</option>
+            {% endfor %}
+          </select>
+          <div class="form-text">Requires refreshed reference data.</div>
+        </div>
+
+        <div class="col-md-6">
+          <label for="autotask_priority_error" class="form-label">Priority for Error</label>
+          <select class="form-select" id="autotask_priority_error" name="autotask_priority_error">
+            <option value="" {% if not settings.autotask_priority_error %}selected{% endif %}>Select...</option>
+            {% for p in autotask_priorities %}
+              <option value="{{ p.id }}" {% if settings.autotask_priority_error == p.id %}selected{% endif %}>{{ p.name }}</option>
+            {% endfor %}
+          </select>
+          <div class="form-text">Requires refreshed reference data.</div>
+        </div>
+      </div>
+      <div class="form-text mt-2">Priorities are loaded from Autotask to avoid manual ID mistakes.</div>
+    </div>
+  </div>
+
+  <div class="d-flex justify-content-end mt-3">
+    <button type="submit" class="btn btn-primary">Save settings</button>
+  </div>
+</form>
+
+<div class="card mb-4">
+  <div class="card-header">Diagnostics & reference data</div>
+  <div class="card-body">
+    <div class="row g-3 align-items-end">
+      <div class="col-md-6">
+        <div class="text-muted small">Last reference data sync</div>
+        <div class="fw-semibold">
+          {% if autotask_last_sync_at %}
+            {{ autotask_last_sync_at }}
+          {% else %}
+            never
+          {% endif %}
+        </div>
+        <div class="text-muted small mt-2">
+          Cached Queues: {{ autotask_queues|length }}<br />
+          Cached Ticket Sources: {{ autotask_ticket_sources|length }}<br />
+          Cached Priorities: {{ autotask_priorities|length }}
+        </div>
+      </div>
+      <div class="col-md-6">
+        <div class="d-flex flex-wrap gap-2 justify-content-md-end">
+          <form method="post" action="{{ url_for('main.settings_autotask_test_connection') }}">
+            <button type="submit" class="btn btn-outline-secondary">Test connection</button>
+          </form>
+          <form method="post" action="{{ url_for('main.settings_autotask_refresh_reference_data') }}">
+            <button type="submit" class="btn btn-outline-primary">Refresh reference data</button>
+          </form>
+        </div>
+        <div class="form-text mt-2 text-md-end">Refresh loads Queues, Ticket Sources, and Priorities from Autotask for dropdown usage.</div>
+      </div>
+    </div>
+  </div>
+</div>
+{% endif %}
+
+
 {% if section == 'maintenance' %}
 <div class="row g-3 mb-4">
   <div class="col-12 col-lg-6">

docs/backupchecks_autotask_integration_functional_design_phase_1.md

@@ -0,0 +1,464 @@
+# Backupchecks – Autotask Integration
+
+## Functional Design – Phase 1
+
+_Last updated: 2026-01-13_
+
+---
+
+## 1. Scope & Goals
+
+This document describes the **functional design and agreed decisions** for the first phase of the Autotask integration in Backupchecks.
+
+Goals for phase 1:
+- Allow operators to **manually create Autotask tickets** from Backupchecks.
+- Ensure **full operator control** over when a ticket is created.
+- Prevent ticket spam and duplicate tickets.
+- Maintain clear ownership between Backupchecks and Autotask.
+- Provide a safe and auditable way to resolve tickets from Backupchecks.
+
+Out of scope for phase 1:
+- Automatic ticket creation
+- Automatic ticket closing on success
+- Issue correlation across multiple runs
+- Time entry creation or modification
+
+---
+
+## 2. Core Principles (Leading)
+
+These principles apply to all design and implementation choices:
+
+- Autotask is an **external authoritative system** (PSA).
+- Backupchecks is a **consumer**, not an owner, of PSA data.
+- **IDs are leading**, names are display-only.
+- All PSA mappings are **explicit**, never implicit or automatic.
+- Operators always retain **manual control**.
+- Renaming in Autotask must **never break mappings**.
+
+---
+
+## 3. Customer ↔ Autotask Company Mapping
+
+### 3.1 Mapping model
+
+- Mapping is configured in the **Customers** screen.
+- Mapping is a **1-to-1 explicit relationship**.
+- Stored values per customer:
+  - PSA type: `autotask`
+  - Autotask Company ID (leading)
+  - Autotask Company Name (cached for display)
+  - Last sync timestamp
+  - Mapping status: `ok | renamed | missing | invalid`
+
+> **Note:** The Autotask Company ID is the source of truth. The name exists only for UI clarity.
+
+### 3.2 Name synchronisation
+
+- If the company name is changed in Autotask:
+  - Backupchecks updates the cached name automatically.
+  - The mapping remains intact.
+- Backupchecks customer names are **independent** and never overwritten.
+
+### 3.3 Failure scenarios
+
+- Autotask company deleted or inaccessible:
+  - Mapping status becomes `invalid`.
+  - Ticket creation is blocked.
+  - UI clearly indicates broken mapping.
+
+---
+
+## 4. Ticket Creation Model
+
+### 4.1 Operator-driven creation
+
+- Tickets are created **only** via an explicit operator action.
+- Location: **Run Checks** page.
+- Manual ticket number input is removed.
+- A new action replaces it:
+  - **“Create Autotask ticket”**
+
+> **Rationale:** There are too many backup alerts that do not require a ticket. Human judgement remains essential.
+
+### 4.2 One ticket per run (Key decision)
+
+- **Exactly one ticket per Run**.
+- A run can never create multiple tickets.
+- If a ticket exists:
+  - Creation action is replaced by:
+    - “Open ticket”
+    - (Later) “Add note”
+
+> **Rationale:** Multiple errors within a run often share the same root cause. This prevents ticket flooding.
+
+### 4.3 Ticket contents (baseline)
+
+Minimum ticket fields:
+- Subject:
+  - `[Backupchecks] <Customer> - <Job> - <Status>`
+- Description:
+  - Run date/time
+  - Backup type and job
+  - Affected objects (e.g. HV01, USB Disk)
+  - Error / warning messages
+  - Reference to Backupchecks (URL or identifier)
+
+Optional (configurable later):
+- Queue
+- Issue type / category
+- Priority mapping
+
+---
+
+## 5. Ticket State Tracking in Backupchecks
+
+Per Run, Backupchecks stores:
+- Autotask Ticket ID
+- Autotask Ticket Number
+- Ticket URL (optional)
+- Created by (operator)
+- Created at timestamp
+- Last known ticket status (snapshot)
+
+This ensures:
+- No duplicate tickets
+- Full audit trail
+n- Clear operator feedback
+
+---
+
+## 5A. Ticket Content Composition Rules
+
+This chapter defines how Backupchecks determines **what content is placed in an Autotask ticket**, with the explicit goal of keeping tickets readable and actionable.
+
+### 5A.1 Guiding principle
+
+- A ticket is a **signal**, not a log file.
+- The ticket must remain readable for the ticket owner.
+- Full technical details always remain available in Backupchecks.
+
+### 5A.2 Content hierarchy (deterministic)
+
+Backupchecks applies the following strict hierarchy when composing ticket content:
+
+1. **Overall remark** (run-level summary) – if present, this is leading.
+2. **Object-level messages** – used only when no overall remark exists.
+
+This hierarchy is fixed and non-configurable in phase 1.
+
+### 5A.3 Scenario A – Overall remark present
+
+If an overall remark exists for the run:
+- The ticket description contains:
+  - The overall remark
+  - Job name, run date/time, and status
+- Object-level errors are **not listed in full**.
+- A short informational line is added:
+  - “Multiple objects reported errors. See Backupchecks for full details.”
+
+> **Rationale:** The overall remark already represents a consolidated summary. Listing many objects would reduce ticket clarity.
+
+### 5A.4 Scenario B – No overall remark
+
+If no overall remark exists:
+- The ticket description includes object-level errors.
+- Object listings are **explicitly limited**:
+  - A maximum of *N* objects (exact value defined during implementation)
+- If more objects are present:
+  - “And X additional objects reported similar errors.”
+
+> **Rationale:** Prevents large, unreadable tickets while still providing concrete examples.
+
+### 5A.5 Mandatory reference to Backupchecks
+
+Every ticket created by Backupchecks must include a **direct link to the Job Details page of the originating run**.
+
+This link is intended as the primary navigation entry point for the ticket owner.
+
+The ticket description must include:
+- Job name
+- Run date/time
+- A clickable URL pointing to the Job Details page of that run in Backupchecks
+
+> **Rationale:** The Job Details page provides the most complete and structured context for investigation.
+
+This ensures:
+- Full traceability
+- Fast access to complete technical details
+
+---
+
+### 5A.6 Explicit exclusions
+
+The following content is deliberately excluded from ticket descriptions:
+- Complete object lists when large
+- Repeated identical error messages
+- Raw technical dumps or stack traces
+
+---
+
+## 6. Ticket Resolution from Backupchecks
+
+### 6.1 Resolution policy
+
+Backupchecks **may resolve** an Autotask ticket **only if**:
+- The ticket exists
+- The ticket is not already closed
+- **No time entries are present on the ticket**
+
+This rule is **mandatory and non-configurable**.
+
+> **Rationale:** Prevents financial and operational conflicts inside Autotask.
+
+### 6.2 Behaviour when time entries exist
+
+If an operator clicks **Resolve ticket** but the ticket **contains time entries**:
+- The ticket **must not be closed** by Backupchecks.
+- Backupchecks **adds an internal system note** to the ticket stating that it was marked as resolved from Backupchecks.
+- The ticket remains open for the ticket owner to review and close manually.
+
+Proposed internal system note text:
+
+> `Ticket marked as resolved in Backupchecks, but not closed automatically because time entries are present.`
+
+> **Rationale:** Ensures the ticket owner is explicitly informed without violating Autotask process or financial controls.
+
+### 6.3 Closing note (fixed text)
+
+When resolving a ticket **and no time entries are present**, Backupchecks always adds the following **internal system note** **before closing**:
+
+> `Ticket resolved via Backupchecks after verification that the backup issue is no longer present.`
+
+Characteristics:
+- Fixed text (no operator editing in phase 1)
+- **System / internal note** (never customer-facing)
+- Ensures auditability and traceability
+
+---
+
+---
+
+## 6A. Handling Existing Tickets & Compatibility Mode
+
+### 6A.1 Existing manual ticket numbers
+
+In the pre-integration workflow, a run may already contain a manually entered ticket number.
+
+When Autotask integration is **enabled**:
+- Existing ticket numbers remain visible.
+- Backupchecks may offer a one-time action:
+  - **“Link existing Autotask ticket”**
+  - This validates the ticket in Autotask and stores the **Autotask Ticket ID**.
+
+> **Note:** Without an Autotask Ticket ID, Backupchecks must not attempt to resolve a ticket.
+
+When Autotask integration is **disabled**:
+- The current/manual workflow applies (manual ticket number entry).
+
+### 6A.2 Linking existing Autotask tickets
+
+When integration is enabled, operators can link an existing Autotask ticket to a run:
+- Search/select a ticket (preferably by ticket number)
+- Store:
+  - Autotask Ticket ID
+  - Autotask Ticket Number
+  - Ticket URL (optional)
+
+After linking:
+- The run behaves like an integration-created ticket for viewing and resolution rules.
+
+### 6A.3 Compatibility mode (optional setting)
+
+Optional setting (recommended for transition periods):
+- **“Allow manual ticket number entry when Autotask is enabled”** (default: OFF)
+
+Behaviour:
+- When ON, operators can still manually enter a ticket number even if integration is enabled.
+- Resolve from Backupchecks is still only possible for tickets that have a validated Autotask Ticket ID.
+
+> **Rationale:** Provides a safe escape hatch during rollout and migration.
+
+---
+
+## 6B. Deleted Tickets in Autotask
+
+Tickets may be deleted in Autotask. When a ticket referenced by Backupchecks is deleted, the linkage becomes invalid.
+
+### 6B.1 Detection
+
+When Backupchecks attempts to fetch the ticket by Autotask Ticket ID:
+- If Autotask returns “not found” (deleted/missing), Backupchecks marks the linkage as **broken**.
+
+### 6B.2 Behaviour when a ticket is deleted
+
+- The run keeps the historical reference (ticket number/ID) for audit purposes.
+- The ticket state is shown as:
+  - **“Missing in Autotask (deleted)”**
+- Actions are blocked:
+  - No “Open ticket” (if no valid URL)
+  - No “Resolve ticket”
+- Operators can choose:
+  - **Re-link to another ticket** (if the ticket was recreated or replaced)
+  - **Create a new Autotask ticket** (creates a new link for that run)
+
+> **Note:** Backupchecks should never silently remove the stored linkage, to preserve auditability.
+
+### 6B.3 Optional: periodic validation
+
+Optionally (later), Backupchecks may periodically validate linked ticket IDs and flag missing tickets.
+
+---
+
+## 7. Backupchecks Settings
+
+### 7.1 New settings section
+
+**Settings → Extensions & Integrations → Autotask**
+
+### 7.2 Required settings
+
+- Enable Autotask integration (on/off)
+- Environment: Sandbox / Production
+- API Username
+- API Password
+- Tracking Identifier
+
+### 7.3 Ticket creation defaults (configurable)
+
+These defaults are applied when Backupchecks creates a new Autotask ticket.
+
+- Ticket Source (default): **Monitoring Alert**
+- Default Queue (default): **Helpdesk**
+- Default Status (default): **New**
+- Priority mapping:
+  - Warning → **Medium**
+  - Error → **High**
+
+> **Note:** Issue Type / Category is intentionally **not set** by Backupchecks and will be assigned by the ticket owner or traffic manager.
+
+---
+
+### 7.3A Backupchecks Base URL
+
+- Base URL of the Backupchecks instance (e.g. `https://backupchecks.example.com`)
+
+This value is required to construct:
+- Direct links to Job Details pages
+- Stable references inside Autotask tickets
+
+> **Note:** This setting is mandatory for ticket creation and must be validated.
+
+---
+
+### 7.4 Dynamic reference data
+
+Backupchecks must retrieve the following reference data from Autotask and present it in Settings:
+- Available Queues
+- Available Ticket Sources
+
+These lists are:
+- Loaded on demand (or via refresh action)
+- Stored for selection in Settings
+
+> **Rationale:** Prevents hard-coded values and keeps Backupchecks aligned with Autotask configuration changes.
+
+### 7.5 Resolve configuration
+
+- Allow resolving tickets from Backupchecks (on/off)
+- Closing note texts (read-only, fixed):
+  - Standard resolve note
+  - Time-entry-blocked resolve note
+
+### 7.6 Validation & diagnostics
+
+- Test connection
+- Validate configuration (credentials, reference data access)
+- Optional API logging level
+
+---
+
+## 8. Roles & Permissions
+
+- Admin / Operator:
+  - Create tickets
+  - Resolve tickets (if allowed)
+- Reporter:
+  - View ticket number and link
+  - No create or resolve actions
+
+---
+
+## 9. Handling Existing, Linked and Deleted Tickets
+
+### 9.1 Existing tickets (pre-integration)
+
+- Runs that already contain a manually entered ticket number remain valid.
+- When Autotask integration is enabled, operators may optionally:
+  - Link the run to an existing Autotask ticket (validated against Autotask).
+  - After linking, the run follows the same rules as integration-created tickets.
+
+> **Note:** This optional compatibility flow exists to support a gradual transition and avoids forced migration.
+
+### 9.2 Optional compatibility mode
+
+- Optional setting: **Allow manual ticket number entry when Autotask is enabled**
+- Default: OFF
+- Intended as a temporary transition mechanism.
+
+### 9.3 Deleted tickets in Autotask (important case)
+
+Tickets may be deleted directly in Autotask. Backupchecks must handle this safely and explicitly.
+
+Behaviour:
+- Backupchecks never assumes tickets exist based on stored data alone.
+- On any ticket-related action (view, resolve, open):
+  - Backupchecks validates the ticket ID against Autotask.
+
+If Autotask returns *not found*:
+- The ticket is marked as **Deleted (external)**.
+- The existing link is preserved as historical data but marked inactive.
+- No further actions (resolve, update) are allowed on that ticket.
+
+UI behaviour:
+- Ticket number remains visible with a clear indicator:
+  - “Ticket deleted in Autotask”
+- Operator is offered one explicit action:
+  - “Create new Autotask ticket” (results in a new ticket linked to the same run)
+
+> **Rationale:** Ticket deletion is an external administrative decision. Backupchecks records the fact but does not attempt to repair or hide it.
+
+### 9.4 Why links are not silently removed
+
+- Silent removal would break audit trails.
+- Historical runs must retain context, even if external objects no longer exist.
+- Operators must explicitly decide how to proceed.
+
+---
+
+## 10. Explicit Non-Goals (Phase 1)
+
+The following are explicitly excluded:
+- Automatic ticket creation
+- Automatic ticket closing
+- Automatic re-creation of deleted tickets
+- Updating ticket content after creation
+- Multiple tickets per run
+- Time entry handling
+- Multi-PSA support
+
+---
+
+## 11. Phase 1 Summary
+
+Phase 1 delivers:
+- Safe, controlled PSA integration
+- Operator-driven ticket lifecycle
+- Explicit handling of legacy, linked and deleted tickets
+- Clear audit trail
+- Minimal risk to Autotask data integrity
+
+This design intentionally prioritises **predictability and control** over automation.
+
+Future phases may build on this foundation.
+

docs/backupchecks_autotask_integration_implementation_breakdown.md

@@ -0,0 +1,205 @@
+# Backupchecks – Autotask Integration
+
+## Implementation Breakdown & Validation Plan
+
+_Last updated: 2026-01-13_
+
+---
+
+## 1. Purpose of this document
+
+This document describes the **logical breakdown of the Autotask integration into implementation phases**.
+
+It is intended to:
+- Provide context at the start of each development chat
+- Keep focus on the **overall goal** while working step by step
+- Ensure each phase is independently testable and verifiable
+- Prevent scope creep during implementation
+
+This document complements:
+- *Backupchecks – Autotask Integration Functional Design (Phase 1)*
+
+---
+
+## 2. Guiding implementation principles
+
+- Implement in **small, validated steps**
+- Each phase must be:
+  - Testable in isolation
+  - Reviewable without knowledge of later phases
+- No UI or workflow assumptions beyond the current phase
+- Sandbox-first development
+- No breaking changes without explicit intent
+
+---
+
+## 3. Implementation phases
+
+### Phase 1 – Autotask integration foundation
+
+**Goal:** Establish a reliable, testable Autotask integration layer.
+
+Scope:
+- Autotask client/service abstraction
+- Authentication handling
+- Tracking Identifier usage
+- Environment selection (Sandbox / Production)
+- Test connection functionality
+- Fetch reference data:
+  - Queues
+  - Ticket Sources
+
+Out of scope:
+- UI integration (except minimal test hooks)
+- Ticket creation
+- Customer mapping
+
+Validation criteria:
+- Successful authentication against Sandbox
+- Reference data can be retrieved and parsed
+- Clear error handling for auth and API failures
+
+---
+
+### Phase 2 – Settings integration
+
+**Goal:** Persist and validate Autotask configuration in Backupchecks.
+
+Scope:
+- New Settings section:
+  - Extensions & Integrations → Autotask
+- Store:
+  - Enable/disable toggle
+  - Environment
+  - API credentials
+  - Tracking Identifier
+  - Backupchecks Base URL
+  - Ticket defaults (queue, source, priorities)
+- Dropdowns populated from live Autotask reference data
+- Test connection & refresh reference data actions
+
+Out of scope:
+- Customer mapping
+- Ticket creation
+
+Validation criteria:
+- Settings can be saved and reloaded
+- Invalid configurations are blocked
+- Reference data reflects Autotask configuration
+
+---
+
+### Phase 3 – Customer to Autotask company mapping
+
+**Goal:** Establish stable, ID-based customer mappings.
+
+Scope:
+- Customer screen enhancements
+- Search/select Autotask companies
+- Store company ID + cached name
+- Detect and reflect renamed or deleted companies
+- Mapping status indicators
+
+Out of scope:
+- Ticket creation
+- Run-level logic
+
+Validation criteria:
+- Mapping persists correctly
+- Renaming in Autotask does not break linkage
+- Deleted companies are detected and reported
+
+---
+
+### Phase 4 – Ticket creation from Run Checks
+
+**Goal:** Allow operators to create Autotask tickets from Backupchecks runs.
+
+Scope:
+- “Create Autotask ticket” action
+- Ticket payload composition rules
+- Priority mapping (Warning / Error)
+- Queue, source, status defaults
+- Job Details page link inclusion
+- Store ticket ID and number
+
+Out of scope:
+- Ticket resolution
+- Linking existing tickets
+
+Validation criteria:
+- Exactly one ticket per run
+- Tickets contain correct content and links
+- No duplicate tickets can be created
+
+---
+
+### Phase 5 – Ticket resolution flows
+
+**Goal:** Safely resolve tickets from Backupchecks.
+
+Scope:
+- Resolve without time entries:
+  - Internal note
+  - Close ticket
+- Resolve with time entries:
+  - Internal note only
+  - Ticket remains open
+- All notes stored as internal/system notes
+
+Out of scope:
+- Automatic resolution
+- Time entry creation
+
+Validation criteria:
+- Time entry checks enforced
+- Correct notes added in all scenarios
+- Ticket status reflects expected behaviour
+
+---
+
+### Phase 6 – Integration disable & compatibility behaviour
+
+**Goal:** Ensure safe fallback and migration support.
+
+Scope:
+- Disable Autotask integration globally
+- Restore manual ticket number workflow
+- Optional compatibility mode:
+  - Allow manual ticket number entry while integration enabled
+- Link existing Autotask tickets to runs
+
+Validation criteria:
+- No Autotask API calls when integration is disabled
+- Existing data remains visible
+- Operators can safely transition between workflows
+
+---
+
+## 4. Usage in development chats
+
+For each development chat:
+- Include this document
+- Include the Functional Design document
+- Clearly state:
+  - Current phase
+  - Current branch name
+  - Provided source/zip (if applicable)
+
+This ensures:
+- Shared context
+- Focused discussions
+- Predictable progress
+
+---
+
+## 5. Summary
+
+This breakdown ensures the Autotask integration is:
+- Predictable
+- Auditable
+- Incrementally delivered
+- Easy to reason about during implementation
+
+Each phase builds on the previous one without hidden dependencies.
+

docs/changelog.md

@@ -1,3 +1,50 @@
+## v20260115-01-autotask-settings
+
+### Changes:
+- Added initial Autotask integration settings structure to Backupchecks.
+- Introduced new system settings demonstrating Autotask configuration fields such as enable toggle, environment selection, credentials, tracking identifier, and Backupchecks base URL.
+- Prepared data model and persistence layer to store Autotask-related configuration.
+- Laid groundwork for future validation and integration logic without enabling ticket creation or customer mapping.
+- Ensured changes are limited to configuration foundations only, keeping Phase 1 scope intact.
+
+## v20260115-02-autotask-settings-migration-fix
+
+### Changes:
+- Fixed Autotask system settings migration so it is always executed during application startup.
+- Added safe, idempotent column existence checks to prevent startup failures on re-deployments.
+- Ensured all Autotask-related system_settings columns are created before being queried.
+- Prevented aborted database transactions caused by missing columns during settings initialization.
+- Improved overall stability of the Settings page when Autotask integration is enabled.
+
+## v20260115-03-autotask-settings-ui
+
+### Changes:
+- Added visible Autotask configuration section under Settings → Integrations.
+- Implemented form fields for enabling Autotask integration, environment selection, API credentials, tracking identifier, and Backupchecks base URL.
+- Wired Autotask settings to SystemSettings for loading and saving configuration values.
+- Added Diagnostics & Reference Data section with actions for testing the Autotask connection and refreshing reference data.
+- Kept all functionality strictly within Phase 1 scope without introducing ticket or customer logic.
+
+## v20260115-04-autotask-reference-data-fix
+
+### Changes:
+- Fixed Autotask API client to use correct endpoints for reference data instead of invalid `/query` routes.
+- Implemented proper retrieval of Autotask Queues and Ticket Sources via collection endpoints.
+- Added dynamic retrieval of Autotask Priorities using ticket entity metadata and picklist values.
+- Cached queues, ticket sources, and priorities in system settings for safe reuse in the UI.
+- Updated Autotask settings UI to use dropdowns backed by live Autotask reference data.
+- Improved “Test connection” to validate authentication and reference data access reliably.
+- Fixed admin event logging to prevent secondary exceptions during error handling.
+
+## v20260115-05-autotask-queues-picklist-fix
+
+Changes:
+- Reworked Autotask reference data retrieval to use Ticket entity picklists instead of non-existent top-level resources.
+- Retrieved Queues via the Tickets.queueID picklist to ensure compatibility with all Autotask tenants.
+- Retrieved Ticket Sources via the Tickets.source picklist instead of a direct collection endpoint.
+- Kept Priority retrieval fully dynamic using the Tickets.priority picklist.
+- Normalized picklist values so IDs and display labels are handled consistently in settings dropdowns.
+- Fixed Autotask connection test to rely on picklist availability, preventing false 404 errors.
 
 ***